Cambodian Student Internship (Various positions)

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VACANCY ANNOUNCEMENT

ANNOUNCEMENT NUMBER: 006-23

OPEN TO: All Interested Candidates

POSITION: Cambodian Student Internship (Various positions)

PAID/ UNPAID: Unpaid

OPENING DATE: March 16, 2023

CLOSING DATE: April 6, 2023

The U.S. Embassy Phnom Penh is offering a Student Internship Program (Summer Cycle) to Cambodian students from June to October 2023. The Mission promotes Diversity and Inclusion practices when recruiting and selecting candidates that not only meet the work criteria but might expand on similar and different personal and professional backgrounds to include but not limited to; abilities, nationalities, age, sexual orientation, genders, regions, and cultures.

Program Eligibility

In order to be eligible for this program, applicants must meet the following criteria:

  • Citizens or permanent legal residents of the host country;
  • At least 18 years old;
  • Must have graduated from high school or equivalent prior to beginning the program;
  • Must be an active student at a public or private higher education institution;
  • Must provide a certified transcript from high school (if recently graduated) or from the last term/semester to show proof of good academic standing;
  • Must provide a certification letter from the school certifying current enrollment;
  • Must be able to work until end of October 2023.

Note: Applicants who previously participated in the Cambodian Student Internship cannot repeat the program.  Unsuccessful applicants may reapply for the program.

Qualifications Required:

  1. General field of studies.
  2. Level II (Limited Knowledge) Speaking/Reading/Writing English and Level IV (Fluent) Khmer are required. Language proficiency will be tested.
  3. Proficiency in Microsoft Office.

Documents Required:

  1. Completed Cambodian Student Intern Program Form. The form can be retrieved here.
  2. Certified Transcript from the last term/semester illustrating good academic standing.
  3. Certified School Certification Letter or Enrollment Letter.
  4. National Identification Card.

How to Apply:

Please send the Application for Cambodian Student Intern Program Form along with the other required documents to RecruitmentPHP@state.gov. To be eligible for consideration, applications must be received by April 6, 2023.

Position Number: SIP#001/2023
Job Title: Press and Social Media Intern
Office: Public Affairs Section
Work Hours: Full-time or part-time; 40 or 20 hours/week (Flexible)
Job Description:

  1. Support Embassy communications with Cambodian media and public.
  2. Draft press summaries for Embassy community.
  3. Draft social media posts for Embassy Facebook page.
  4. Develop and produce photographs and videos for Embassy social media.
  5. Monitor performance and engagement of Embassy social media platforms.

Position Number: SIP#002/2023
Job Title: Cultural Affairs Intern
Office: Public Affairs Section
Work Hours: Full-time or part-time; 40 or 20 hours/week (Flexible)
Job Description:

  1. Support U.S.-Cambodia cultural, education, and people-to-people exchanges.
  2. Interview candidates applying for Embassy culture, education, and youth programs.
  3. Recruit for and promote Diversity, Equity, Inclusion, and Accessibility (DEIA) within Cultural Affairs programs.
  4. Draft content about culture, education, and youth activities for social media and newsletters.
  5. Assist Cultural Affairs operations, projects, and personnel.

Position Number: SIP#003/2023

Job Title:        Human Resources Intern         
Office:             Human Resources Office
Work Hours:  Full-time or part-time; 40 or 20 hours/week (Flexible)

Job Description: 

  1. Assist in scheduling candidates and in preparing for employment tests and interviews.
  2. Assist in verifying the Time and Attendance reports submission.
  3. Assist in tracking performance management documents and update training records.
  4. Scan and file employees’ documents.
  5. Create folders for new employees.
  6. Assist in submitting and collecting documents from the Ministry of Foreign Affairs and International Cooperation.
  7. Perform other duties as assigned.

Position Number: SIP#004/2023
Job Title:      English Teaching Assistant Intern
Office:             Human Resources Office
Work Hours:  Part-time; 20 hours/week

Job Description:  

  1. Assist with lesson planning, supported/guided by the English Language Instructor.
  2. Assist in the development of classroom activities, both online and virtual (e.g., QR code scavenger hunts, printing/copying materials, etc.).
  3. Develop flyers to promote special events (workshops, field trips, etc.).
  4. Observe and/or teach basic level English classes as appropriate.
  5. Assist with the Cambodian Province Presentation series (recruitment, room reservation/scheduling, etc.).
  1. Position Number: SIP#005/2023
    Job Title: Financial Management Intern
    Office: Financial Management Office
    Work Hours: Full-time or part-time; 40 or 20 hours/week (Flexible)
    Job Description:

    1. Assist in collection process for receivable account and Value-Added Tax (VAT) refund.
    2. Data entry for utilities bills (EDC) in the database/worksheet.
    3. Code funds cite for purchase requests (PR) and travel authorizations (TA).
    4. Update customers/vendors’ bank information into system.
    5. Assist in clearing un-liquidated obligation (ULO).
    6. Assist in preparing of various kinds of payment vouchers: contracts, purchase orders (PO), blanket purchase agreements (BPA), lease agreement, official residence expenses (ORE), Representation, travel claim, utility bills, telephone bills, and other miscellaneous claims from other government agencies.
    7. Assist in settling utility bills with Electricity Company, Phnom Penh Water Supply, etc.
    8. Other duties as assigned.

Position Number: SIP#006/2023

Job Title:        Political Intern
Office:             Political/Economic Office
Work Hours:  Full-time or part-time; 40 or 20 hours/week (Flexible)

Job Description: 

  1. Assist with researching and drafting political-related news summaries.
  2. Under the supervision of a Locally Employed Staff in the political unit, perform Internet research for labor-related reports.
  3. Attend meetings and events with local staff, and assist with drafting notes and readouts.
  4. Other ad-hoc duties, as assigned.

Position Number: SIP#007/2023

Job Title:        Economic Intern
Office:             Political/Economic Office
Work Hours:  Full-time or part-time; 40 or 20 hours/week (Flexible)

Job Description: 

  1. Assist with commercial work to help U.S. companies doing business in Cambodia.
  2. Assist with ad-hoc economic and market research, and daily economic news summary.
  3. Attend meetings and events with local staff and assist with drafting notes and readouts.
  4. Assist with special projects as needed.

Position Number: SIP#008/2023 (2 positions)

Job Title:        Property and Supply Intern
Office:             General Services Office
Work Hours:  Full-time or part-time; 40 or 20 hours/week (Flexible)

Job Description: 

  1. Assist in goods inspection and receiving.
  2. Assist in supply preparation per approved request and issuing supply to customer.
  3. Assist in annual house make ready.
  4. Assist in inspection and jotting down the barcode of property in and out of the warehouse stock.
  5. Assist in covering up any supply clerk when they are on leave or they need to go to the supply alternate storage.
  6. Assist in other tasks assigned by the supervisor or the GSO/Property and Supply team member.

Position Number: SIP#009/2023
Job Title: Shipping Intern
Office: General Services Office
Work Hours: Full-time or part-time; 40 or 20 hours/week (Flexible)
Job Description:

  1. Input Data on Transportation Lite.
  2. Obtain Driver’s License and complete vehicle registration process with Cambodian General Department of Transportation, Ministry of Public Work and Transportation.
  3. Drafting documents for customs clearance process to Cambodian Ministry of Foreign Affairs and Cambodian General Department of Customs and Excise.
  4. Administrative duties such as filing, copying, emailing, putting requests on system, etc.
  5. Other duties assigned by Shipment clerk and Shipment Assistants.

Position Number: SIP#010/2023

Job Title: Motor Pool Admin Intern
Office: General Services Office
Work Hours: Part-time; 20 hours/week
Job Description:

  1. Assign and close trip tickets.
  2. Schedule and organizing overtime paperwork.
  3. Close fuel ticket and investigate the mileage and fuel error in ILMS system.
  4. Close maintenance tickets.
  5. Reconcile fuel receipts against the actual invoice.

Position Number: SIP#011/2023

Job Title: Protocol Assistant Intern
Office: Executive Office
Work Hours: Full-time or part-time; 40 or 20 hours/week (Flexible)
Job Description:

  1. Assist the Protocol Team with their day-to-day work.
  2. Assist the Protocol Team in processing incoming and outgoing correspondences.
  3. Assist the Protocol Team in handling the Front Office’s visitors.
  4. Assist the Protocol Team in handling invitations and guest arrivals for Embassy events.
  5. Assist the Protocol Team in tracking and updating Embassy contact database in the Contact Relations Management (CRM).
  6. Assist the Protocol Team with office management and documentation works – recording, filing, and disposing of documents.
  7. Other ad hoc assignments.

Position Number: SIP#012/2023

Job Title: Engineering Support Technician
Office: Facility Management Section
Work Hours: Full-time or part-time; 40 or 20 hours/week (Flexible)
Job Description:

  1. Assist in Auto CAD drawing.
  2.  Assist comprehensive preventive maintenance program on electrical system and generators.
  3. Assist comprehensive preventive maintenance program on cooling system.
  4. Assist comprehensive preventive maintenance program on plumbing system.
  5. Daily general support in Facility Section.

Position Number: SIP#013/2023

Job Title: Health Unit Intern
Office: Health Unit
Work Hours: Part-time; 20 hours/week
Job Description:

  1. Design and implement a health promotion program/class for Embassy Employees.
  2. Assist with answering phones, scheduling appointments, filing.
  3. Successfully complete the PII and Bloodborne Pathogen online classes.
  4. Inventory – work with other staff to inventory medical and training supplies.
  5. Assist clinical staff in direct patient care.

Position Number: SIP#014/2023

Job Title: Community Liaison Office Intern
Office: Community Liaison Office (CLO)
Work Hours: Part-time; 20 hours/week
Job Description:

  1. Admin work: creating flyers for events, updating, and organizing the welcome kit binders.
  2. Assist with updating the TV monitors regularly.
  3. Help during events.
  4. Support internal office work and other assigned tasks (e.g., keeping track of new families’ arrival date).
  5. Print CLO community photo events and update the office calendar and board.

Position Number: SIP#015/2023

Job Title: Human Resources Assistant Intern
Office: Executive Office, USAID
Work Hours: Full-time or part-time; 40 or 20 hours/week (Flexible)
Job Description:

  1. Assist assigned staff to prepare routine personnel actions.
  2. Assist assigned staff to create and maintain contract and personnel files.
  3. Assist assigned staff in preparation of training materials.
  4. Scan documents to create electronic archive files.

Position Number: SIP#016/2023

Job Title: Receptionist/Office Assistant Intern
Office: Centers for Diseases Control and Prevention (CDC) – Office based in the National Institute of Public Health (NIPH)
Work Hours: Full-time or part-time; 40 or 20 hours/week (Flexible)
Job Description:

  1. Serves as a receptionist and primary point of contact to control access to CDC office through a remote access screening system.
  2. Greet incoming visitors and direct them as appropriate.
  3. Manage CDC conference rooms schedule.
  4. Provide logistic support for meetings.
  5. Prepare welcome documents for visitors coming to CDC Cambodia.

 

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