Call for Proposals – Ambassadors Fund for Cultural Preservation (AFCP) 2018 Large Grants Program

Federal Awarding Agency: U.S. Embassy Phnom Penh
Announcement Type: Grant Notice
Funding Opportunity Number: CB600-18-PAS-003
Funding Opportunity Title: Ambassadors Fund for Cultural Preservation Large Grants Program
Opportunity Category: Discretionary
Funding Instrument Type: Grant
Catalogue of Federal Domestic Assistance (CFDA) Number: 19.025 — Ambassadors Fund for Cultural Preservation
Application Deadline: Project abstracts, see application guidelines below, shall be submitted by January 5, 2018. Only select project abstract(s), approved by Washington, will be notified in February and invited to submit a full proposal sometime in early March. Information required for a full proposal is included in the last part of this announcement.
Total Funding: Ranging from $200,000 to $979,000 with an average award amount of $480,000.
Anticipated Award Date: July 2018
Anticipated Project Completion Date: Within 5 years
Eligible Applicants: AFCP defines eligible project applicants as reputable and accountable non-commercial entities, such as non-governmental organizations, museums, ministries of culture, or similar institutions and organizations, including U.S.-based organizations subject to Section 501(c)(3) of the tax code, that are registered and active in and able to demonstrate that they have the requisite experience and capacity to manage projects to preserve cultural heritage.


The U.S. Embassy in Phnom Penh and the Bureau of Educational and Cultural Affairs of the U.S. Department of State are pleased to announce the fiscal year 2018 call for proposals for the Ambassadors Fund for Cultural Preservation Large Grants Program. The Fund is aimed at preserving cultural sites or objects that have historical or cultural significance for Cambodia. Floor on Amount of Individual Awards: US $200,000 per project. Since 2008, awards made through this program for new large-scale projects have ranged from $200,000 to $979,000 with an average award amount of $480,000.


The Fund was established to help countries preserve their cultural heritage. For Cambodia, it is aimed at preserving major ancient archaeological sites, historic buildings and monuments, and major museum collections that have historical or cultural significance and are accessible to the public and protected by law in Cambodia. The projects selected to receive funding through the U.S. Ambassadors Fund for Cultural Preservation (AFCP) will advance U.S. diplomatic goals and demonstrate the depth of U.S. respect for the cultural heritage of Cambodia. Proposal shall advance U.S. foreign policy objectives and demonstrate American leadership in the preservation and protection of cultural heritage around the world.


The AFCP Large Grants Program gives top priority to project activities that are appropriate and in keeping with international cultural heritage preservation standards. An appropriate preservation activity is one that protects the values of the site as they are understood by stakeholder. Stakeholders may include national, regional, or local cultural authorities; the local community; and others with vested interests in the site and the outcome of a project. Appropriate project activities may include:

  • Preventive conservation (addressing conditions that damage or threaten the site)
  • Stabilization (reducing the physical disturbance [settling, collapse, etc.] of a site)
  • Conservation (addressing damage or deterioration to a collection or sites)
  • Consolidation (connecting or reconnecting elements of a site)
  • Anastylosis (reassembling a site from its original parts)
  • Restoration (replacing missing elements to recreate the original appearance of a site, usually appropriate only with the arts, decorative arts, and historic buildings)


Applications for projects that directly support one or more of the following will receive additional consideration in FY 2018:

  • U.S. treaty or bilateral agreement obligations, such as cultural property agreements
  • Disaster risk reduction for cultural heritage in seismically active and other disaster-prone areas
  • Post-disaster cultural heritage recovery
  • Preservation of inscribed World Heritage sites


The application process for the AFCP Large Grants Program takes place in two rounds: project abstract (Round 1) and full proposal (Round 2).

The deadline for submitting a project abstract (Round 1) (in English) is January 5, 2018.
Proposals shall be submitted in both paper and soft copy to:
Public Affairs Section (PAS), U.S. Embassy, No. 1, Street 96, Phnom Penh
Re: Ambassadors Fund for Cultural Preservation 2018_Large Grants Program;

Only select project abstract(s), approved by Washington, will be notified and invited to submit a full proposal (Round 2) sometime in February 2018. Information required in Round 2 is referenced in the last part of this announcement.


The project abstract must include the following:

  1. Full and complete Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and if applicable, Disclosure of Lobbying Activities (SF-LLL);
  2. Project Basics, including title, project dates, location, and site;
  3. Project Applicant information, including contact information, DUNS Number, and SAM registration status;
    Applicants requesting $25,000 or more in federal assistance must have a Dun & Bradstreet Universal Numbering System (DUNS) number, a NATO Commercial and Government Entity (NCAGE) code, and be registered in the System for Award Management (SAM) prior to submitting applications. NOTE: This process can take weeks/months, especially for non-U.S. applicants. Applicants may acquire DUNs numbers at no cost by calling the dedicated toll-free number request line at 1-866-705-5711 or by request a number online at None U.S. based applicants may request a NCAGE code at SAM is the official free online registration database for the U.S. collects, validates, stores, and disseminates data in support of federal agency acquisition and grant award mission. Registration in SAM is free.
  4. Special Designations (national monument, World Heritage Site, etc.);
  5. Law/s Protecting the Site or Collection (citations only);
  6. Project Purpose that summarizes the project objectives and desired result;
  7. Statement of Importance highlighting the historic, architectural, artistic, or cultural (non-religious) values of the site or collection.


The establishment clause of the U.S. Constitution permits the government to include religious objects and sites within an aid program under certain conditions. For example, an item with a religious connection (including a place of worship) may be the subject of a cultural preservation grant if the item derives its primary significance and is nominated solely on the basis of architectural, artistic, historical, or other cultural (not religious) criteria.


AFCP will NOT support the following activities or costs, and applications involving any of the activities or costs below will be deemed ineligible:

  1. Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application;
  2. Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.);
  3. Preservation of hominid or human remains;
  4. Preservation of news media (newspapers, newsreels, radio and TV programs, etc.);
  5. Preservation of published materials available elsewhere (books, periodicals, etc.);
  6. Development of curricula or educational materials for classroom use;
  7. Archaeological excavations or exploratory surveys for research purposes;
  8. Historical research, except in cases where the research is justifiable and integral to the success of the proposed project;
  9. Acquisition or creation of new exhibits, objects, or collections for new or existing museums;
  10. Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example);
  11. Commissions of new works of art or architecture for commemorative or economic development purposes;
  12. Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances;
  13. Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist;
  14. Relocation of cultural sites from one physical location to another;
  15. Removal of cultural objects or elements of cultural sites from the country for any reason;
  16. Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation or documentation effort;
  17. Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies;
  18. Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund);
  19. Costs of fund-raising campaigns;
  20. Contingency, unforeseen, or miscellaneous costs or fees;
  21. Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the grants officer;
  22. International travel, except in cases where travel is justifiable and integral to the success of the proposed project;
  23. Travel or study outside the host country for professional development;
  24. Independent U.S. projects overseas.


AFCP does not award grants to individuals, entities, or past award recipients which have not fulfilled the objectives or the reporting requirements of previous AFCP awards.


Funding Instrument Type: Grant (Program Authority: Fulbright Hays Section 102(b)(5), as amended). Floor on Amount of Individual Awards: US $200,000 per project. Since 2008, awards made through this program for new large-scale projects have ranged from $200,000 to $979,000 with an average award amount of $480,000.

For more information, please contact the Public Affairs Section at (+855)23-728-179 or (+855)23-728-048.

The following documents may be helpful as you develop your proposal.

Required Information for Full Proposal (Round 2)

The application process for the AFCP Large Grants Program takes place in two rounds: project abstract (Round 1) and full proposal (Round 2).

Only selected project abstract(s), approved by Washington, will be notified and invited to submit a full proposal (Round 2) sometime in February 2018.

Following are the required documents to submit a full proposal (Round 2):

  • Revised project abstract, if applicable.
  • Revised SF-424, if applicable.
  • Proof of official permission to undertake the project and the full endorsement and support of the national cultural authority in Cambodia;
  • Project activities description that presents the project tasks in chronological order (NOTE: If the proposed project is part of a larger effort involving multiple projects supported by other entities, the plan must present the full scope of the preservation effort and the place of the proposed project within that larger effort);
  • Project time frame or schedule that lists the major project phases and milestones with target dates for achieving them (NOTE: Applicants may propose project periods of up to 60 months [five years]);
  • Project participant information, including resumes or CVs of the proposed project director and key project participants;
  • Statement of urgency indicating the severity of the situation and explaining why the project must take place now;
  • Statement of sustainability outlining the steps or measures that will be taken to maintain the site or collection in good condition after the AFCP-supported project is complete;
  • Detailed project budget, demarcated in one-year budget periods (2018, 2019, 2020, etc.), that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs, Cost Sharing); indicates funds from other sources; and gives a justification for any anticipated international travel costs;
  • Budget narrative explaining how the costs were estimated (quantity x unit cost, for example) and any unique line items in the budget;
  • Media and outreach plan, describing how it intends to highlight and amplify U.S. government support for AFCP-supported activities through existing print, electronic, and social media platforms. Recipient must also coordinate with the U.S. Embassy Phnom Penh Public Affairs Section (PAS) on any media outreach of the project where feasible.
  • Risk assessment of factors and/or challenges that may affect the implementation of the project and measures to tackle such issues.
  • Monitoring plan, describing how it intends to monitor project progress and to keep up with the project timeline.
  • Ten (10) or more high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site or museum collection and show the urgency or need for the proposed project (collapsing walls, extensive water damage, etc.).
  • Relevant supporting documentation, such as historic structure reports, restoration plans and studies, conservation needs assessments and recommendations, architectural and engineering records, etc., compiled in preparation for the proposed project.